Accounts Payable Accountant

NORTH AMERICAN CONSTRUCTION SERVICES, LTD.

North American Construction Services, Ltd. is hiring an Accounts Payable Accountant to join our team in Pinson, AL.

North American Construction Services (HQ: Pinson/Birmingham, AL) is a dynamic subsidiary of Fives North American Combustion (HQ: Cleveland) and the renowned Fives Group (HQ: Paris). With over five decades of pioneering contributions, we proudly execute innovative engineering, fabrication, and construction in the field of industrial thermal processes.

From designing and constructing cutting-edge furnaces to providing retrofits and upgrades along with full lifecycle service and maintenance on vessels, ovens, launders, holders and other industrial equipment, we offer fully-integrated, turnkey solutions. At NACS, we fuse innovative energy and expertise to yield performance-enhancing results and advancements in thermal processes. 

Fueling our success is a firm belief in innovation through collaboration. At Fives, we are driven by a common calling, to prove that industry can do it! Join us as we work together to make industry an answer to technological, environmental, social, and economic challenges of our time and to make your career an adventure in shaping the future of industrial excellence.

At Fives, we all have a part to play in achieving our common mission. Your role will be:

Accounts Payable Processing

• Monitor accounts payable email and incoming invoices daily.
• Review, code, enter, and process vendor and subcontractor invoices for multiple company locations.
• Verify invoices against purchase orders, subcontract agreements, and supporting documentation.
• Ensure proper general ledger coding and allocation of expenses to appropriate projects and job cost codes.
• Route invoices to Project Managers and other authorized personnel for review and approval.
• Monitor approval workflows and follow up to ensure invoices are approved and processed promptly.
• Identify and resolve discrepancies involving invoice amounts, pricing, purchase orders, and payment terms.
• Maintain accurate accounts payable records and supporting documentation in the accounting system.
• Record, reconcile, and balance accounts payable transactions.
• Handle all accounts payable data entry and maintain organized electronic records.
• Assist with monthly accounts payable reconciliations and closing procedures.

Vendor & Subcontractor Management

• Serve as the primary contact for vendor inquiries regarding invoices, payments, and account balances.
• Work closely with Purchasing and Project Managers to resolve vendor invoice discrepancies.
• Reconcile labor subcontractor invoices with approved timesheets and contractual terms on a weekly basis.
• Verify subcontractor invoices for accuracy, proper authorization, and compliance with agreed payment terms.
• Review vendor statements and investigate outstanding balances, missing invoices, or duplicate charges.
• Maintain accurate vendor documentation and payment records.
• Coordinate with the Finance Director regarding significant vendor and subcontractor payment commitments.
• Assist with vendor account reconciliations and resolution of payment disputes.
• Support compliance with company purchasing policies and internal financial controls.

Payment Processing & Banking

• Prepare scheduled vendor and subcontractor payments for review and approval.
• Provide the Finance Director with a preview of proposed payments before processing.
• Prepare ACH payment exports and coordinate with the Senior Accountant for authorized upload and processing through Wells Fargo.
• Monitor Wells Fargo banking activity daily for returned or rejected vendor payments.
• Investigate returned payments, make necessary accounting corrections, and coordinate with vendors to resolve payment issues.
• Prepare accounts payable checks and supporting payment documentation as authorized.
• Assist with special or urgent payment requests, including approved payroll-related payments when necessary.
• Maintain accurate payment records and ensure transactions are properly recorded in the accounting system.
• Follow established approval procedures and segregation-of-duties requirements for all payment activities.

Employee Expense Reporting – Concur

• Prepare and maintain the Finance Director's Wells Fargo and American Express expense reports.
• Upload receipts and supporting documentation for corporate credit card transactions.
• Review employee expense reports for accuracy, completeness, and compliance with company policies.
• Verify general ledger coding and project cost allocations.
• Perform accounting review of approved expense reports and coordinate exports into the accounting system.
• Monitor outstanding expense report approvals and follow up with Project Managers and other authorized approvers.
• Research and resolve discrepancies involving expense transactions, receipts, and account coding.
• Ensure expense transactions are recorded accurately and within established reporting deadlines.

Cash Forecasting & Payment Planning

• Prepare weekly and monthly accounts payable cash requirements for review and approval by the Finance Director.
• Monitor upcoming vendor, supplier, and subcontractor payment obligations.
• Maintain accurate payment forecasts based on approved invoices, purchase orders, subcontract agreements, and anticipated payment dates.
• Compare forecasted accounts payable cash requirements to actual payments and identify significant variances.
• Update forecasts regularly to reflect new invoices, revised payment schedules, and changes in project requirements.
• Communicate significant upcoming payments, urgent requests, and potential cash requirements to the Finance Director.
• Coordinate with Purchasing and Project Managers to identify payment obligations that could impact project schedules.
• Assist the Finance Director in prioritizing payments and maintaining accurate short-term cash forecasts.

Tax Reporting & Financial Compliance

• Assist the Senior Accountant with sales and use tax reporting and payment preparation.
• Prepare, print, distribute, and electronically file annual Form 1099 information returns.
• Maintain accurate vendor tax information and supporting documentation.
• Assist with monthly and year-end accounts payable reconciliations.
• Support internal and external audits by providing requested invoices, payment records, vendor documentation, and reconciliations.
• Ensure compliance with company accounting policies, purchasing procedures, and internal financial controls.
• Identify opportunities to improve accounts payable processes and reporting efficiency.

General Accounting & Department Support

• Work closely with the Senior Accountant and Finance Director to ensure accurate financial reporting.
• Assist with month-end and year-end accounting activities.
• Provide backup support to other Finance team members as needed.
• Maintain confidentiality of company financial, employee, and vendor information.
• Assist with special accounting projects and process improvements.
• Perform other related duties as assigned.

If this is you, come join us!

• Degree in Accounting or  Finance.
• Minimum of 5-7 years of experience in accounts payable, general accounting, or a related financial position.
• Working knowledge of accounts payable processes, general ledger accounting, and account reconciliations.
• Experience working with accounting or ERP software.
• Bachelor's degree in Accounting, Finance, or a related field.
• Experience in construction accounting, manufacturing, or project-based accounting.
• Familiarity with purchase orders, subcontractor invoicing, job cost accounting, and progress payments.
• Experience with Sage Intacct, Sage Construction Management, ComputerEase, or similar accounting systems.
• Experience with Concur expense management software.
• Experience with ACH processing, banking systems, and electronic payment procedures.
• Familiarity with sales and use tax reporting and Form 1099 preparation.

Benefits

• Comprehensive benefits package featuring coverage for the majority of health insurance premiums, along with company-paid life insurance, short-term disability (STD), and long-term disability (LTD)
• 401(k): 6% match and immediate vesting
• Paid vacation, sick and volunteer time
• 12 paid holidays
• Parental leave
• Tuition reimbursement
• Training and development
• Company social events
• … and more!

Why come to North American Construction Services?

We are visionaries, challengers, collaborators and relationship-builders. We are passionate and proud of our history, products and services.  We take care of each other, our customers, and our communities simply because it is the right thing to do. 

Collectively, we solve problems for companies around the world and offer the highest quality products and services to make our customers and our workforce successful. Our team is made up of motivated, intelligent and engaged creators who work hard, play hard, and are committed to minimizing the environmental impact of fossil fuels.

Industry can do it with you!

All offers of employment at North American Construction Services, Ltd. are contingent upon clear results of a background check and drug screen. Background checks and drug screens will be conducted on all final candidates in accordance with applicable laws and regulations.